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HAVE YOUR SAY
At every Ordinary Meeting of the Ballarat City
Council, residents have the opportunity to
ask two questions of Council.
Question Time is held early in the meeting,
following the adoption of minutes from the
previous Council Meeting.
What happens at Question Time?
The Mayor will ask the audience – also
called the gallery – if anyone wishes to ask
questions and interested persons are invited
to address Council.
When seated at the microphone, each person
must state their name and address for the record
and may then ask their questions.
The Mayor will answer the question or direct the
questions to the appropriate Councillor or City of
Ballarat senior officer.
If an answer cannot be given at the time, the
question is ‘taken on notice.’ This means the
person who asked the question will be contacted
personally or by mail at a later date with a
Each person may ask up to two questions at each
Council meeting and the question time is for 30
minutes as per Council’s Meeting Local Law.
The Mayor may, at his or her discretion, extend
Speaking at a
You may address the Council regarding open
agenda items at its Ordinary Council Meeting.
This is called “making a submission.”
To make a submission
To make a submission, you must register by
4:30pm on the day of the Ordinary Council Meeting.
You must provide your name, contact phone
number, agenda item on which you would like to
speak and state whether you support, oppose or
are open-minded regarding the agenda item.
When the item is discussed at the meeting, a
Council officer will introduce the report and the
officer may be questioned by Councillors to seek
clarification on the item.
The Mayor will then call a submitter forward to
address Council. The person registered to make
a submission has five minutes to speak and will
be notified of the time at four minutes.
The submitter may distribute material to Council
and City of Ballarat senior officers and if they
have such material, submitters are asked to
speak with a governance officer in advance as
the officer will distribute the material.
Please note – a submitter may not ask
Councillors or senior officers questions at this
time. Question Time is the opportunity to seek
answers to your questions.
At the end of each submission Councillors may
seek clarification from the submitter on any
At the conclusion of the final submission, Council
will then debate the item.
To register, call the City of Ballarat Governance
Unit at 5320 5535 or visit www.ballarat.vic.gov.au.
Want to know more about speaking at a
More than 290 public submissions on the future
of the Civic Hall site were received during the
community consultation in April and May.
The submissions are largely a mix of arts use,
Visitor Information Centre, youth space, homeless
persons space, car parking and open space.
The majority of submissions have been made by
email, with others via mail and social media sites.
On 14 May, 340 Ballarat residents took the
opportunity to view the interior of the Civic Hall
building as part of the City of Ballarat’s Community
Engagement Process on the Civic Hall.
The City of Ballarat will hold a public Community
Forum mid-year. Council will consider all
submissions and the ideas will be consolidated
into key themes.
Following this process, the public will be invited
to discuss the submissions and the future of the
Civic Hall site.
For information on the Civic Hall Community
Engagement Process, visit www.ballarat.vic.gov.au
Civic Hall - the
Your Questions Answered
A Strategic Asset Management Plan is
currently being developed for Ballarat’s
iconic Avenue of Honour.
The Plan will map out works and funding
for the Avenue for the next 15 years.
It includes information on:
Routine maintenance and renewal
Management of the assets that form
Where responsibilities lie for making
future decisions about the Avenue.
The Plan will schedule Avenue of Honour
maintenance and renewal works for the
next 15 years. It will also assist the City of
Ballarat and the community prepare the
asset for the 2015 Centenary of the ANZAC
landing at Gallipoli.
GHD, a highly experienced consultancy in
asset management planning, will create
the Plan. It is expected the project will be
completed in June 2012.
New Plan for
Avenue of Honour
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